Privacy Policy

Page title: Privacy Policy
Suggested URL: /privacy

Effective date

Effective date: 23 September 2026

Content

Privacy Policy

This Privacy Policy explains how personal information is handled when you use aeoncore.eu or contact AeonCore through the website.

AeonCore is a registered trading name of OTI Group.

OTI Group is responsible for the processing of personal data collected through the AeonCore website.

1. Our Approach to Privacy

The AeonCore website is designed to collect only the personal information reasonably necessary to operate the site, respond to enquiries and support legitimate communication and collaboration.

The website does not use advertising trackers, behavioural profiling or marketing analytics.

2. Information We May Collect

Depending on how you use the website, we may process information including:

Information you provide directly

When you complete a form or contact us, you may provide:

• your name;
• email address;
• organisation or institution;
• subject of your enquiry;
• area of interest;
• information contained in your message;
• any other information you voluntarily provide.

Technical information

Our systems may automatically process limited technical information required for website operation and security, such as:

• IP address;
• browser information;
• device information;
• date and time of access;
• requested pages;
• server and security logs.

This information is used primarily for operation, troubleshooting and security.

3. Forms

Forms displayed on the AeonCore website may be delivered through OTI Group's own forms infrastructure and may be embedded within AeonCore pages.

Information submitted through these forms is processed within OTI Group's systems and may feed into OTI Group operational systems so that enquiries can be received, managed and responded to.

These forms are not third-party advertising or marketing services.

4. Why We Process Personal Data

We may process personal data for purposes including:

• responding to enquiries;
• considering research or collaboration proposals;
• communicating about AeonCore activities;
• administering website forms;
• maintaining website and system security;
• investigating technical problems;
• preventing abuse;
• complying with legal obligations;
• maintaining appropriate administrative records.

We do not use information submitted through general website enquiries for unrelated advertising profiling.

5. Legal Bases for Processing

Where the General Data Protection Regulation applies, processing may be based on one or more of the following legal bases:

Legitimate interests

We may process information where necessary for legitimate interests such as:

• responding to legitimate enquiries;
• operating and securing the website;
• managing research and institutional communications;
• preventing misuse or fraud.

Steps requested before entering into an agreement

Where you contact us regarding collaboration, services or another potential relationship, processing may be necessary to respond to your request.

Legal obligation

Certain information may be processed where necessary to comply with applicable legal or regulatory requirements.

Consent

Where processing specifically relies on your consent, you may withdraw that consent subject to applicable law.

6. Cookies

The AeonCore website uses only cookies that are necessary for the operation, security or functionality of the website.

We do not currently use:

• advertising cookies;
• behavioural tracking cookies;
• marketing cookies;
• analytics cookies.

Further information is available in our Cookie Policy.

7. Sharing of Information

Personal data may be accessible to authorised personnel within OTI Group where this is necessary for the purpose for which the information was submitted.

We may also use service providers that support the hosting, operation, security or technical infrastructure of our systems where appropriate.

Where processors act on our behalf, they are expected to handle personal data in accordance with applicable data-protection requirements.

We do not sell personal data to advertisers.

8. International Transfers

Where personal data is processed or stored outside the European Economic Area, appropriate safeguards will be used where required by applicable law.

9. Retention

Personal data is retained only for as long as reasonably necessary for the purpose for which it was collected, including where retention is needed for:

• responding to enquiries;
• maintaining administrative records;
• legitimate research or collaboration correspondence;
• legal or regulatory obligations;
• security and abuse prevention.

Retention periods may vary depending on the nature of the information and the relationship involved.

10. Security

OTI Group applies reasonable technical and organisational measures intended to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.

No internet-based system can be guaranteed to be completely secure, but security is considered throughout the operation of AeonCore systems.

11. Your Rights

Where applicable under data-protection law, you may have rights including the right to:

• request access to your personal data;
• request correction of inaccurate data;
• request deletion of personal data in certain circumstances;
• request restriction of processing;
• object to certain processing;
• receive certain personal data in a portable format;
• withdraw consent where processing relies on consent;
• lodge a complaint with a competent supervisory authority.

These rights may be subject to legal limitations or exemptions.

12. Automated Decision-Making

The public AeonCore website does not currently use submitted personal data to make solely automated decisions that produce legal or similarly significant effects on visitors.

13. Children's Data

The public AeonCore website is not specifically designed to collect personal information from children.

Where future AeonCore systems involve children, learners or other protected groups, those systems may operate under separate privacy notices and safeguards appropriate to their function.

14. External Websites

The website may link to other websites.

Those websites may have separate privacy practices, and users should review their relevant privacy notices where appropriate.

15. Changes to This Privacy Policy

We may update this Privacy Policy where the website, our systems or legal requirements change.

The current version will be published on this page together with its effective date.

16. Contact

Privacy enquiries and requests relating to personal data may be submitted through AeonCore's contact facilities.

AeonCore
A registered trading name of OTI Group